Substitute Teacher Checklist

Checklist preview

Schedule & Class Information

• Provide the daily schedule with bell times, specials, and lunch.
• Include current class lists and seating charts.
• List assigned duties such as recess, bus, or hall supervision.
• Explain arrival and dismissal procedures, including bus and pickup lists.
• Note pull-out services or schedule changes for individual students.

Lesson Plans & Materials

• Write clear, step-by-step lesson plans for each period or block.
• Gather and label all materials and copies by period.
• Include log-in steps for any required technology.
• Provide early-finisher and backup activities.
• Explain where to leave completed student work.

Routines & Expectations

• Describe classroom expectations and how you recognize positive behavior.
• Explain key routines such as entering, transitions, and restroom use.
• Name helpful students who can answer routine questions.
• Describe calm, supportive ways to redirect students.

Student Support & Health

• Share students' health and support needs appropriately and confidentially.
• Note accommodations the substitute must provide during lessons.
• Identify allergies, medical needs, and where emergency medication is kept.
• Keep confidential details in a secure folder rather than on the desk.

Safety & Contacts

• Include emergency procedures and evacuation routes.
• Provide a current class list for drills and emergencies.
• List helpful staff contacts, including a teammate, the office, and the nurse.
• Explain how to contact the office or call for help.
• Leave a form for the substitute to report on the day.
• Store the folder in a clearly labeled, easy-to-find location.
• Review and update the substitute folder each grading period.